Employee Resources | UCPath (2024)

UCPath Benefits Webinars

Employees who enroll in benefits throughUCPathare invited to participate in a live webinar to askquestions and learn more about UC’sbenefits program. All webinars are listed in the UCPath calendar on thehome page, including Zoom details for each webinar. Further details are also available onUCnet.

Employees eligible for theUCRetirement Choice Program:

• Fridays 10:30AM –12:00PM
• Or watchpre-recordedsession PDF

Employees NOT eligible for theUCRetirement Choice Program:

• 2nd Thursdays10:30AM –12:00PM

Add Direct Deposit

Enrolling in direct deposit means you'll receive your pay faster and more securely, and you don't have to worry about updating your address when you move.

With UCPath, you canyou can elect up to three (3) direct deposit accounts at different financial institutions.(Note that only one change may be made to direct deposit information per 24 hour period.)

Enroll in direct deposit in UCPath Online by navigating toEmployee Actions>Income and Taxes>Direct Deposit.

Please note that although your information will be saved in the system immediately, UCPath needs to verify your account with your banking institution before beginning direct deposit. Depending on the timing of your enrollment and pay cycle, you may receive a paper paycheck in the interim period while UCPath is verifying your account.

Generate Employment Verification

Please note that if you have not been employed with UC since January 2019, you must contact theRecords Managementteam for past employment verification.

UCPath usesThe Work Numberto provide verification of employment for UC employees.

Current employees (or those who departed UC after January 2019) should log in to UCPath and navigate to Income & Taxes > Verification of Employment.

You will be directed to the following instructions under "How to Provide Proof of Your Employment and Income:"

Please provide your employment verifier the following information:

• Inform them that UC uses theThe Work Number
• Provide them the University of California Employer Code: 15975
• Provide them your Social Security Number

In some instances, you may also need to create a "Salary Key" in order to complete an income verification. If your employment verifier requests a salary key, please follow these steps:

1. Log in toThe Work Numberas an employee.
2. Enter the following information:
   • UC Employer Code:15975
   • User ID: YourSocial Security Number
   • Personal PIN: Your birthday(MMDDYYYY).
3. Select the "Create a Salary Key" option.
4. Provide your verifier the six-digit salary key.

Review Enrollments in Benefits Summary Page

Use the Benefits Summary page to review your current benefit enrollments.

Benefits can be change in UCPath through eBenefits/Employee Actions. If it is not possible to submit the change an Employee actions, Benefit eForms are available as a manual submission of the change.

This job aid walks through Benefit Changes & Enrollment (GT eForms) in UCPath.

Step-by-step guides are available as well to help walk you through the process:

• View Benefits Summary
• View Dependent Summary
• Enroll in Benefits
• Enroll in Supplemental Health Plans
• Enroll in Pet Insurance
• Enroll in Health Savings Account (HSA)
• Enroll an eligible Overaged Disabled Child (ODC)
• Enter Marriage Life Event
• Enter Adoption Life Event
• Enter Birth Life Event
• Enter Divorce Life Event
• Benefits Changes for AD&D, Disability or Life
• Enter Establishment of Domestic Partnership Life Event
• Enter Domestic Partnership Termination Life Event
• Benefits eForms:
  • Submit Form for Newly Eligible New Hire
  • Submit Form for Life Event - Late Enrollment
  • Submit Form for Life Event - Supplemental Health Plans
  • Submit Form to Change AD&D Enrollment
  • Submit Form to Change HSA Enrollment
  • Submit Form to Change Life Insurance Enrollment
  • Submit Form to Change Voluntary Disability Enrollment

Find your employee ID number in the top left corner of UCPath.

You can also use theCalNet Account Managerto view your ID numbers. Access the CalNet Account Manager by visitingmycalnet.berkeley.eduand logging in using the link in the top right corner. The CalNet Account Manager home screen will display a "My ID's" field, which will include your HCM ID, your UCPath ID, and your Campus Solutions ID.

Paychecks

View a breakdown of the items on your paycheck.

• Monthly paycheck
• Biweekly paycheck

Payroll Calendars

You can accessbiweekly and monthy payroll calendarsin UCPath. Payroll calendars identify:

• Paydays
• Pay period end dates
• Holidays
• Vacation and sick leave acccrual dates
• Deduction holidays
• Service credit accrual dates

Update My Email Address

It is important to keep your personal email address up to date so that the University can contact you regarding benefits and retirement information. It is also important to ensure that you can access the UCPath Former Employee portal, where youcan access employment records, W-2s, and other information.

• Update Personal Email

If direct deposit is not a good option for you, you may want to consider receiving your pay via a Personalized Pay Card.

A Personalized Pay Card is a Visa prepaid debit card. Once your card is set up, funds will become available on payday morning, allowing you to receive your pay faster and more securely than a paper paycheck. You can withdraw funds from an ATM, and there are tools available to manage your card and funds.

To enroll for a Personalized Pay Card, you will need to complete theWage Payment Consent Formand submit it through an inquiry in UCPath Online.These instructionsprovide details on how to enroll.

Set Up Security Questions and Answers

UCPath uses security questions to protect your personal data.The security questions help verify your identity to prevent unauthorized access or changes to your financial, health benefits or personal information.

You'll need to answer your security questions to access the following information:

• Direct deposit
• Paycheck
• W-2
• W-4 (state and federal)
• Benefits summary
• Dependent coverage
• Life events/benefits changes
• Enroll in benefits
• Personal information

You'll be prompted to set up your security questions the first time you log in to UCPath.You can alsowatch a demoon setting up your security questions.

W-2 Forms

View Electronic W-2

Review my Online W-2

For each year that you were enrolled to receive your W-2/W-2c electronically, you will be able to view the document in UCPath. Navigate toEmployee Actions > Income and Taxes > View Online W-2/W-2C.

Please note that W-2s from 2019 and prior years can be foundinAt Your Service Online (AYSO)if you were enrolled to receive the form electronically.

Enroll to Receive Electronic W-2

Enroll to Receive Online W-2

VisitUCPathand click onEmployee Actions >Income and Taxes>Enroll to Receive Online W-2.

• Verify your current status. If your current status saysCONSENT RECEIVED, then you do not have to do anything – you are already enrolled.

• If your current status is blank, then you must follow the directions on the screen to sign up.

• Check that your email address is up-to-date.

Once you’ve signed up, all notifications about your W-2/W-2c will be sent to your preferred email address on file in the UCPath system.

1095 Forms

Unlike the W-2 form,1095 forms are for your information and records only.Read moreabout the IRS 1095 Forms.

UC Berkeley employees will receive printed copies via U.S. mail. Online access is not available through UCPath.You may receive an additional 1095-B form directly from your health care provider.

Please note that 1095s from 2019 and prior years can be foundinAt Your Service Online (AYSO)if you were enrolled to receive your W-2 form electronically.

1042-S Forms

For foreign individuals receiving funds from the University, your 1042-S form will be available through yourGLACIERaccount on February 12, 2021. You will receive an email from GLACIER with a personalized link to access the form when it is available.

Please note:

You may receive an additional 1042-S formfrom the University if you received any scholarship, fellowship or honoraria payments.Please refer to your locationGLACIER administrator for further information.